We value your privacy and are committed to handling your personal data with care and transparency.
 This policy outlines how we collect, use, and protect your information and cookies.
 Please review it before using our website.

Privacy and Cookie Policy

YEJapan,LCC recognizes the importance of protecting personal information and is committed to handling it appropriately.
This Privacy and Cookie Policy (the “Policy”) describes how we collect, use, and manage personal data and cookie information through our website (https://YeJapan.com) and related services.

We comply with the Act on the Protection of Personal Information of Japan, the EU General Data Protection Regulation (GDPR), and other applicable laws and regulations.
This Policy applies to all users of our website and governs the handling of personal data we obtain.

1.Introduction

This Policy explains how YEJapan handles personal data and cookies obtained through its website and related services.
It applies to all users of our website and services, both domestic and international.

2. Types of Personal Data Collected

We may collect and use the following categories of personal data:

(1) Information provided through inquiries:

  • Name
  • Email address
  • Company name, department, position
  • Phone number
  • Inquiry content
  • Any other information you voluntarily provide

Purpose:
 Responding to inquiries, sending materials, providing service information, business communications

(2) Information automatically collected when using our services (including cookies):

  • IP address
  • Device, browser, and OS information
  • Cookie information
  • Access logs, browsing history, usage logs
  • Referrer URLs

Purpose:
 Analyzing site usage, service improvement, traffic measurement, security management, marketing optimization

(3) Information collected through event applications and surveys:

  • Event or seminar registration details (name, email, company, etc.)
  • Survey responses
  • Campaign or promotion participation details

Purpose:
 Event management, participant administration, survey analysis, promotional campaign operations

3. Purposes of Use of Personal Data

We use the collected personal data for the following purposes:

(1) Service provision and management:

  • Operating, improving, and providing our website and services
  • Communication necessary for service provision
  • Contract execution, invoicing, payment, and transaction management

(2) Responding to inquiries and providing information:

  • Addressing customer feedback, requests, and inquiries
  • Sending materials, conducting meetings, business negotiations
  • Follow-ups and communications related to inquiries

(3) Marketing activities and analysis:

  • Informing about events, seminars, and campaigns
  • Conducting surveys and requesting feedback for service improvement
  • Analyzing website access, preparing statistical data, planning marketing activities
  • Providing service recommendations and delivering advertisements based on usage patterns

4. Use of Cookies

We use cookies to enhance the user experience, analyze website usage, and optimize marketing activities.

(1) Overview and Purpose of Cookies

Cookies are small text files stored on a user’s device (PC, smartphone, tablet, etc.) by websites.
They help identify returning users and analyze usage patterns to improve site performance.

We use cookies for:

  • Proper display and functionality of the website
  • Analysis of site usage and improvement of services
  • Optimizing marketing activities and advertisement delivery

(2) Types of Cookies Used

  • Functional Cookies:
     　For maintaining basic website functions and user settings
  • Analytical Cookies:
     　Used by tools such as Google Analytics for analyzing site visits and usage patterns
  • Marketing Cookies:
     　Used for advertisement delivery, retargeting, and content optimization

(3) Cookie Management and Disabling

Users can manage or disable cookies through their browser settings.
Please note that disabling cookies may affect the functionality of certain website features.
For cookie management instructions, please refer to your browser’s help section.

(4) Third-Party Cookies and Advertising

We may use cookies provided by the following third-party services for analytics and advertising purposes:

  • Google Analytics
  • Google Ads (remarketing)
  • Meta Ads (Facebook, Instagram)
  • LinkedIn Ads

These third-party cookies are managed in accordance with the respective service providers' privacy policies.
To opt-out of these cookies, please refer to the opt-out options provided by each service provider.

5. Provision of Personal Data to Third Parties

We will not disclose or provide personal data to third parties without prior consent, except in the following cases:

(1) Legal compliance

When required by law or upon formal request from governmental agencies or judicial authorities

(2) Protection of life, body, or property

When necessary to protect the life, body, or property of the individual or a third party and obtaining consent is difficult

(3) Outsourcing to contractors

When outsourcing part of our operations to external contractors (e.g., website operation, system management, email distribution, event operation, payment processing, analytics)
In such cases, we will ensure proper contractual agreements and supervisory measures are in place.

(4) Provision of statistical data

We may provide statistical data that does not identify individuals, such as aggregated analytics results.

(5) Business succession or restructuring

In the case of business transfer, merger, or organizational restructuring, personal data may be transferred within the necessary scope under appropriate handling in accordance with this Policy.

6. Management and Security of Personal Data

We take the following measures to ensure the safe management of personal data:

(1) Organizational measures

  • Appointing a personal data protection officer
  • Monitoring and recording data handling practices

(2) Personnel measures

  • Providing training and awareness programs on data protection
  • Restricting access to personal data to authorized personnel only

(3) Physical measures

  • Restricting access to devices and storage containing personal data
  • Managing entry and exit in controlled areas and implementing theft prevention measures

(4) Technical measures

  • Encrypting communications via SSL/TLS
  • Access control, logging, and monitoring
  • Using antivirus software and firewalls

(5) Supervision of contractors

  • Concluding confidentiality agreements with contractors
  • Regularly verifying management conditions and providing necessary guidance

7. Data Subject Rights and How to Exercise Them

Data subjects have the following rights regarding their personal data held by us:

  • Request for access
  • Request for correction, addition, or deletion
  • Request for suspension of use or erasure
  • Withdrawal of consent
  • Data portability
  • Filing complaints with supervisory authorities

To exercise your rights, please contact us at the contact information below.
We may require identity verification for your protection.

8. Handling of Data from Individuals Under 16

We require individuals under the age of 16 to obtain parental or guardian consent before providing personal data.
If it becomes evident that personal data was provided without such consent, we will promptly delete the information.

9. Handling of External Links

Our website may contain links to external sites.
We are not responsible for the privacy practices or content of linked third-party websites.
Please review the privacy policies of external sites before using them.

10. Changes to this Privacy and Cookie Policy

We may revise this Policy as necessary due to changes in laws, regulations, or our services.
Revisions will take effect upon publication on our website.
Significant changes will be notified through appropriate means.

We encourage users to regularly review this Policy.

11. Contact Information

For inquiries regarding this Policy or your personal data, please contact:

YEJapan

Email: eiji.y@yejapan.com